Travel Authorization Request – SOE Administrative Services Forms

Submitter Name*

First Last

Submitter Email*

Traveler Name*

First Middle Initial Last

Traveler Email*

Is The Traveler A Student?*

Are you traveling on WIDA funding?*

Yes

WIDA Reimbursement Code*

Refer to the WIDA Reimbursement Codes (https://uwprod.sharepoint.com/sites/WIDA/SitePages/WIDA-Reimbursement-Code.aspx) for the appropriate travel code. Note this code at the start of the description field of your ER.

Student Travel Information

If this travel authorization is for an overnight stay, students must complete a security and safety policy form in order to comply with the Clery Act.

Destination*

City State / Province / Region

Departure Date*

Return Date*

Travel Type*

Instate

Outstate

Foreign

Traveler's Employer*

Other

Headquarter City*

Justification*

Describe the purpose of the travel/event and provide detailed explanation of who, where, when, how and why it will benefit the project and/or department.

PDF of airfare itinerary, hotel confirmation, or other documentation

Accepted file types: pdf, Max. file size: 2 MB.

Do not upload files that contain sensitive information.
Multiple files? Combine them into one PDF file prior to uploading or simply email your documents to clientservices@wcer.wisc.edu.
Files will not be saved if using Save and Continue Later.
If you do email documents to Client Services, put a note in the justification so we know to look for them.

Funding Approval

Funding Notes

Due to the Workday transition, funding string information (e.g. 133-AAL1234) has shifted to Cost Centers and Driver Worktags (e.g. Cost Center ID: CC001234 and Driver Worktag ID: PG000012345).

You can use either funding string or Workday Cost Center and Driver Worktags during this transition phase.

Use this crosswalk tool to start getting familiar with your new Workday IDs. Here are instructions for using the crosswalk tool.

Fund #*

Funding Information*

Percentage*

If the ER relates to an event run by PLACE, please delete WIDA's funding string and replace it with PLACE's funding string.

Authorizer's Name*

Authorizer's Email*

Authorizer's Signature

SUBMITTER: Leave this field blank unless you are authorized to sign for purchases. Authorizer will be emailed a request to sign off on the purchase.

Fund #*

Funding Information*

Percentage*

Authorizer's Name*

Authorizer's Email*

Authorizer's Signature

SUBMITTER: Leave this field blank unless you are authorized to sign for purchases. Authorizer will be emailed a request to sign off on the purchase.

Does the Traveler have a Person Appointment under this funding?*

i.e. Are they on payroll under this funding?

Yes

Proof of Affiliation is required for this individual to travel under this funding. The traveler must be listed on a research paper, presentation, or website that is demonstrably affiliated with the project.

PDF documentation that the traveler listed above is affiliated with the project

E.g., publication where the traveler is an author

Accepted file types: pdf, Max. file size: 400 MB.

Total Funded Percentage - This field is intentionally hidden with CSS.

Estimated Costs*

Use the +/- to add/remove rows.

Cost Type

Proposed Budget

Payment Type

Total Estimated Cost*

Is this funding in the last six months of active status?*

Yes